FCPS+Purchasing

//FCPS Purchasing//

A Pcard is required for purchasing digital content for your eReaders.

The Purchasing department encourages the use of your Pcard for all Amazon purchases! Call MaryJo for details.

Link to the Inside FCPS Purchasing site on Special vendor information. Amazon, Barnes & Noble, and Best Buy need to have the account numbers on all POs to these vendors. Other details are found on the page.

**PCARD Limits**:
$250 for a one-time purchase $500 for your cumulative monthly purchases When you have your order ready to go in your Amazon Cart, email me the total amount of your purchase. I'll reply to you and add Billy Meekins into the email requesting a one time increase for your purchase and depending on where we are in the billing cycle, I'll request an increase in your monthly limit so that you can continue to add content.

Purchasing Kindles: 1. Use a purchase order or your pcard to buy the actual devices. 2. Use your procurement card to buy the content. 3. Use your school's address for the shipping address. 4. Use Central Office as the billing address (191. S. East Street, Frederick, MD 21701).

* When you set up your Amazon account, don't associate a credit card with the account. Don't have Amazon remember that card information. Make sure you go back in and delete the card after you have purchased the content. This way no one else can add content to your Kindle.

** New Info! **
I was told (by Purchasing) to use my Pcard for ALL Amazon purchases, even for the Kindles themselves. (Trudy)

Also, all digital content MUST be ordered with 1-click from Amazon, so you have to have your Pcard associated with your account while you are ordering. Once all the orders are processed, then you can delete the card number from your account until you need to order again. When you order the Kindles, they may not ship right away. They split my order into two shipments. They don't charge the card until it ships. I had taken the Pcard number off the account in the mean time, and my order was held up because I had no card on file! It was a quick fix, though.

If you use a pcard and your purchase is over $250.00, you’ll need to let me know beforehand so that purchasing can increase the limit for your one time purchase. So, specifically, I’ll need to know what you’re buying, from whom, and the amount of the purchase. There are two limits that come into play. $250 for a one time purchase and $500.00 for the calendar month. Exceptions can be made for both limits.
 * A reminder from MaryJo--**

Digital Content from Amazon is ordered, processed, and "shipped (delivered to your Kindle or account) one title at a time! So the one-time purchase limit doesn't come into play for content-only orders, but the monthly limit one can. For tips on processing all those single-item purchases in PeopleSoft, see below.

Processing Your Orders
Oh! the joy of "paperless" processing with our new Pcard system! Seriously, now that I have been through it, it is not that bad. And I can see that once the initial bulk orders are done, and I am just ordering a few titles here and there, it will be a snap.

I have taken careful notes along the way of my trials and errors and my suggestions are below. I hope it helps others. Feel free to chime in with other tips! I will continue to update this as I learn more.